Administrative Assistant New - Galway

Our Client, an Educational Institution is looking to hire an Administrative Assistant on a temporary Full Time for 3 months.

Role Summary:

The postholder reports to the Programme Co-ordinator of the modular programme in Science and Technology Studies whose work connects with a wide range of the clients staff, tutors, adult students, public and private agencies and the public.

Role Responsibilities:

• Answering e-mail and telephone enquiries, dealing with general programme recruitment queries
• Managing the application, admission and registration process for students in association with the relevant university offices
• Acting as a liaison with the HEA on the Springboard scheme in terms of notification of applications and any HEA correspondence
• Assisting with programme orientation and the distribution of course materials to students
• Assisting the programme co-ordinator in updating of online programme information using the on-line learning system “Canvas”
• Planning and co-ordination of examinations: liaising with tutors and invigilators, circulating exam scripts and student lists to programme co-ordinator and invigilator’s
• Collation and analysis of student feedback
• Photocopying, printing and general document management
• Any other duties that may be assigned from time to time by the designated supervisor at peak periods within the Adult Education academic year.

Skills Required:

• The successful applicant will have excellent inter-personal and communication skills
• Must be able to integrate as a member of a busy office, be committed to a team approach and to quality in the delivery of all aspects of his/her assigned duties
• Must be self-motivated capable of working on his/her own initiative and multitask
• Must be well organised and flexible, capable of prioritising and working to tight deadlines and responding to urgent requests
• A proven record of excellent organisational and administrative skill

For more information, please email [email protected]