Administrative Assistant New - Galway

Administrative Assistant

Our Client, an Educational Institution is looking to hire an administrative assistant on a full time (35 hrs per week) temporary contract until 31/1/2025.

3 main responsibilities:

• Proven organisational and administrative skills and excellent IT skills, including Microsoft Word and Excel.
• Proven organisational and administrative skills, committed to a team approach and to quality in the delivery of the service.
• The post holder must have a high level of accuracy and attention to detail in the delivery of the service.
• Responsible for the operation of the monthly HR/Payroll function (Core HR), i.e. the accurate, timely and complete processing, recording, and reporting of monthly, and other payroll data. The post holder will ensure all post appointments/renewals/salary changes/ amendments/cessations, etc. for a particular period have been completed in Core Post Management and Core HR for accuracy on the Payroll system.
• Preparation of appropriate employment contracts and conditions of appointment for permanent and temporary contract employees covering academic and non-academic grades, research staff, part-time assistants, seasonal recruits, and issuing renewals as well as new contracts.
• Any other duties within the HR TSS Team function that may be assigned

Skills:

• At a minimum, passes in 5 subjects at Leaving Certificate level (or equivalent).
• A recognised post Leaving Certificate administrative/office technology qualification.
• Proven organisational and administrative skills.
• Excellent IT skills, including Microsoft Word and Excel.
• A minimum of two years’ employment experience, which demonstrates a high level of administrative support in a demanding office environment.
• The post holder must be self-motivated and capable of working on his/her own initiative, be well organised and flexible, capable of prioritising and planning work and responding to urgent requests.
• Accepts and demonstrates responsibility.
• The post holder will integrate as a member of a busy office team and should be committed to a team approach and to quality in the delivery of the service.

For more information, please email [email protected]