[ref. q55743321] Receptionist | 35K | Dublin City Centre New - CPL

Receptionist | 35K | Dublin City Centre

The role:

The individual will have previous experience in a similar administrative role, demonstrating their technical ability along with flexibility to manage an ever-changing working environment. This is a fulltime onsite role in our Dublin office.

Benefits:

• Health & pension
• €500 voucher at Christmas
• 25 days holidays plus 2 extra days
• They close over Christmas

What you'll do:

• The main duties and responsibilities for the role are as follows:
• Receptionist & Office Services duties
• Meeting and greeting clients and visitors, in a professional and friendly manner, informing relevant parties of their arrival
• Escorting clients (internal/external) to their meeting rooms, taking their coats and any belongings, they might have
• Ensuring clients' needs are anticipated and always met and pro-actively seeking out ways in which to improve client satisfaction
• Set up and maintain meeting rooms, including booking rooms, organising catering, and ensuring rooms are presentable and stocked with stationery and other equipment
• Liaise with IT manager regarding AV requirements for meetings
• Booking /managing of carpark space bookings for staff and clients
• Manage the visitor access cards and setting up new access cards for when we have new joiners Answering the phone and handling any e-mail enquiries
• Assist with booking travel and accommodations for staff as needed, including taxi bookings
• Manage the day-to-day general operation of the office with the office manager
• Liaise with the building management team about facilities matters
• Liaising with contractors and cleaners
• Handle local purchasing of office supplies and consumables
• Sort and distribute incoming mail, process outgoing mail, and manage deliveries and couriers
• Copy room services when required
• Assist the marketing team and office manager with event coordination by checking in and out visitors and liaising with the catering company
• Providing overflow support for the practice executives and paralegals
• Liaise with finance team with invoice processing
• Any other ad hoc tasks as reasonably required by the Office Manager

This is a full-time onsite role in our Dublin office where you will be required to work in person 5 days a week on-site.

*Deadline for applications*- Monday 5th May 5pm. Interviews take place in person Wednesday 7th May – Please contact [email protected] for immediate consideration.