[ref. p904718] Assistant Office Manager - Dublin
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Application Details
In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit.Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.
Job Description- 2772216796875;-6.10296583175659;Coliemore Hous , 3 Coliemore Road , Dalkey , Co. Dublin , A96 A8D5
An Assistant Office Manager job description typically involves assisting the Office Manager with a variety of tasks to ensure smooth office operations. This includes tasks like managing office supplies, coordinating meetings, maintaining records, and providing administrative support to employees and visitors.
Key Responsibilities:Administrative Support: Handling daily administrative tasks like scheduling meetings, managing appointments, and processing correspondence.
Maintaining office records and filing systems.Providing customer service to visitors and answering phone calls.
Supporting the onboarding of new hires.
Office Operations: Managing office supplies and equipment, including ordering and inventory.
Coordinating with facilities and vendors for maintenance and repairs.Overseeing office cleaning and security services.
Ensuring the office environment is clean, organized, and safe.
Financial and Budgetary Tasks: Assisting with bookkeeping for office-related expenses.
Tracking invoices and ensuring timely payment.Monitoring office budget and expenses.
Teamwork and Collaboration: Working closely with the Office Manager and other team members.
Collaborating with HR and IT departments.Providing support to employees with office-related questions and issues.
Project Management: Assisting with special projects and initiatives within the office.
Organizing events and activities for team building and morale.
Policy and Procedure Management: Helping to maintain and update office policies and procedures.
Ensuring compliance with company and legal regulations.
Skills and Qualifications: Strong organizational and time management skills .
Excellent communication and interpersonal skills .Proficiency in Microsoft Office Suite and other office software .
Experience with office equipment and procedures .
Ability to prioritize tasks and work independently .
Customer service orientation .
A proactive and resourceful approach to problem-solving .
High school diploma or equivalent; some post-secondary education or training in office administration or a related field may be preferred .
- Sector:
- Not Required